- Train your mind to ignore internal distractionsand external distractions
We all know that when we need to focus for a long period, less is always more. There is a variety of effective ways to get things done but the best one is to take short breaks from work before going back to concentrating.
The best way to avoid distractions is by first understanding if they are external distractions or internal distractions. External distractions are when you are been disturbed or interrupted by others around you, like a friend sending you a text, family members talking, coworkers calling for small doubts, etc. Because you aim to complete your work before the break, you should take a few seconds of a break to deal with external distractions or interruption and go back to focusing on work.
Internal distractions are made created by own views, thoughts, ideas, like when you finally sit down to work but then suddenly you feel the urge of checking Whatsapp or Instagram or lookup for something on the Internet.
You can avoid internal distractions by writing it down. By understanding both internal distractions and external distractions, you will be easily saving a lot of your time and work with a clear mind to achieve goals successfully.
- Try to schedule all tasksaround Ultradian Rhythm
According to researches, our ability to stay focused and get things done fluctuates throughout the day and week. There will be situations where you will quickly write an email to your clients and superiors or finish your tasks within deadline and others when it feels so challenging or unnatural to sit down at one place and get things and work done. I will suggest you to not avoid less productive times in your day, there is a way to find out or recognize when you are most likely to be at your best, and take full advantage of the period.
As we all know, every human being runs on a 24-hour internal “body clock,” which is called the circadian rhythm. This shows when we go to sleep, wake up, and feel peak levels of optimism and energy. In that 24-hour day, we run through 90-minute blocks of work productivity and extreme focus level, this is known as ultradian rhythm.
To better understand your ultradian rhythm, try to focus, and record your levels of enthusiasm, focus, and concentration at the same time for a few days at hourly intervals. Make notes of changes that you feel in the daily routine and after gathering data, you will see a pattern. You will be easily able to pinpoint when your energy and focus are at their lowest and highest in a day and match your schedule/ tasks accordingly. This way you will be able to stay focused and get things done.
- Take out time for zoning outin your regular workday
There are various productivity strategies on the internet that help you to stay focused and stop your mind from wandering. While sometimes they may make you feel counter intuitive, but a more effective way is by encouraging daydreaming — at predetermined times. There are two types of daydreaming – Deliberate mind wandering and Accidental mind wandering.
Accidental mind wandering severely harms your work productivity and on the other side, people who make out time for deliberate mind wandering – while working on mindless or not so important tasks – suffer less than people who allow themselves to go through accidental mind wandering throughout the day.
Allow yourself to take 10-15 minutes zone out time from each day, but choose this time very wisely and carefully without hampering deadlines. This will help you to do less daydreaming and focus more on work and meetings.
- Find out the best work locationfor yourself
In 2020, we all have been working from home due to the Coronavirus pandemic which has put all of us in the work from the home situation for a very long period. This has made us find new strategies to work effectively and efficiently. To stay focused and get things done it is very important to find out the correct work location in your home.
When we step into a different workspace it hits the reset button on our mind and allows for more creative thinking and productivity. One of the easiest ways to stay focused and change behavior is by changing the work location and environment at home.
If you are working on two completely different projects, then it is advisable to dedicate one place of the house for each project. Just by entering into different workspaces, it will help you to think differently and creatively.
- Make an effort to stay focused during times of unpredictability
Getting things done or getting work done is not the only work itself. Surely, your energy and ability to complete tasks and projects depend on how simple or complex the project is, but it also depends on your environment, your mood, and what all is happening around you.
When the environment around you is stressful, emotional, or changing at a high speed, then look out for small ways through which you can stay focused on your tasks. Try to find out new strategies to stay focused and apply each one of them every week and always keep a track of them.
This will help you to find out the best strategy as well as the worst strategy. And, as you are bringing a change in your schedule by adapting new focus strategies to get work done successfully, do not forget to treat yourself with a good meal or a gift to keep the excitement high.
With the help of these 5 tips, you will surely get all your things done and stay highly focused on your work in 2020!